Rental Includes

Includes use of the building, tables, chairs, picnic areas, and restroom facilities.

• (18) Plastic 6’0” folding tables

• (10) Small 4‘0” Folding tables

• (74) Padded folding chairs

• (1) Mounted projection screens

• (2) Mounted Dry Erase boards

• (14) Picnic Tables (about 8 people per table). (8) Picnic Tables (about 8-10 people per table)

• (46) Parking Spots

• (2) Handicap spots

• (1)  Optional Privacy screen available.

• Wireless satellite internet (not always reliable)

Connection speeds may vary, it is recommended that all presentation and meeting materials be downloaded prior to arrival at Westcave.

Archery Team Building (2 hour Activity)

Come learn archery with our certified trained staff in National Archery in the Schools Program (NASP) and the 11 steps to Archery Success. Guests will first learn the basic archery safety and the 11 steps to archery success. All guests will be provided with one-on-one hands-on instruction. Afterwards participants will rotate through testing their skill and patience to aim for targets.

• $30/adult (minimum charge of $300)

• Maximum number of 30 people

• 2-hour long activity

• By signing up for this archery session you have agreed to the following rules

  • A staff member must be present at all times.

  • Participants will follow instruction from Westcave archery instructors.

  • Participants will adhere to the 11 steps of NASP.

  • Staff reserves the right to refuse any participants in archery that puts the preserve, staff, or other guests at risk.

  • An in-person waiver will be signed by all participants, and/or their guardian/parent.

  • This event is ages 10 and older

  • All children under the age of 18 years old need to be accompanied by a parent or guardian for the archery sessions.

Guided Hike to Grotto (2-hour Activity)

Prepare yourself – the majestic beauty of our unique Texas Hill Country nature preserve will leave you breathless! Our expert-guided tours take visitors from an arid savanna through a limestone crevice down a 100-foot staircase into a sheltered canyon of lush plant life. At the head of the canyon stands Westcave, with a stunning 40-foot waterfall replenishing the emerald pool below. Visitors will go behind the waterfall and into a one-room limestone cave. The experience is a 1-mile, roundtrip, moderate to difficult hike from the parking lot. Visitors hike in and out of the canyon by way of a long, winding, uneven 125 step staircase built into the slope of the canyon. Once in the canyon there are additional steps, rocks and roots to navigate. We encourage visitors to wear sturdy shoes and bring their own walking stick if needed.

• $20/adult (minimum charge of $300)

• Maximum number of 60 people

• This is a one-mile round trip moderate to difficult hike.

• The hike is 1.5-2 hours long.

• Access to the canyon, cave, and grotto are by guided tour only.

• All events are weather permitting. No Pets are allowed at Westcave

Rental Facility Policy

As a non-profit organization, all facility rental opportunities at Westcave Outdoor Discovery Center must fall within our mission of inspiring a lifetime of protecting nature. For this reason, we require you to accept and acknowledge the below terms before your request to host an event at Westcave can be processed:

• I understand that first and foremost, Westcave Preserve is a nature preserve and has federally protected endangered species. Westcave also protects many rare, endemic and fragile flora and fauna. It is also a geological gem that is a beautiful, sensitive and fragile area that can be damaged by off trail activity and other disruptive activities.

• I will not bring animals of any kind to Westcave.

• I will not swim, wade, or make contact of any kind with any water at Westcave.

• I will not bring food, gum, or drinks except bottled drinking water onto the trails.

• I will not start fires, set off fireworks, smoke, use smoke making devices, or use stoves anywhere on the property at Westcave.

• I will not collect or disturb natural materials.

• I will not bring any glass bottles or containers onto the trails.

• During Golden-cheeked Warbler season (March - July), I will not be unnecessarily loud

• All people involved with a Facility Rental will stay on marked trails. I understand that Westcave staff has a zero-tolerance policy for off trail activity of any kind, including but not limited to: people, props, gear, lighting equipment, tripods, rigging, etc.

• I agree that if Westcave staff determine wildlife is being impacted by any aspect of the event, I will immediately stop the event and stop the disruptive activity. 

• I understand that Facility Rental packages are limited to a maximum of 75 people (not including Westcave staff) at one time.

• I understand that Facility Rentals are weather permitting and that staff may not be able to reschedule my event if inclement weather prevents the event from occurring on my scheduled date(s).

• I understand that all equipment delivery prior to an event must be scheduled with Westcave staff and are subject to approval and availability.

• I understand that other restrictions may apply. If additional restrictions apply to my request, I understand they will be determined during the confirmation process for my booking.

• I understand if I, or any member of my party, does not follow any of the rules stated above a Westcave staff member reserves the right to correct the violation and/or evict individuals or groups from premises, at any time.

• I understand that if I am asked to leave Westcave for any reason related to my violation of this agreement, my event package deposit will become a non-refundable fine and I may be charged additional fees.